The Committee

The Committee is composed of 5 Officers. The Chairperson, the Treasurer, the Secretary, The Events Organiser and the Welfare and Wellbeing Officer.

The Office of the Chairperson is Responsible for:
– Overseeing the smooth running of the Club
– Chair meetings of the Club
– Appointing Officers to fulfill the Offices as needed
– Step in to assist the Officers where needed
– Promote Roleplaying in Southampton and the Hampshire area
– Represent the Club to the World when required
– Build consensus for the strategic vision and policies of the Club

The current holder of the Office of Chairperson is PJ Coffey, elected May 2019.

The Office of the Treasurer is responsible for:
– Ensuring the finances of the club are in good order
– Ensuring that financial probity is maintained and can be seen to be maintained
– Being able to answer questions about the finances of the club
– Making sure that members are getting the best value for money deals
– Innovating ways to ensure the financial liquidity of the Club
– Supporting the other Officers as required

The current holder of the Office of Treasurer is vacant.

The Office of the Secretary is responsible for:
– Keeping all necessary records for the club
– Keeping records and minutes of meetings of the Committee and making sure that relevant action points are followed up
– Ensuring that records and minutes are available for inspection by members
– Keeping up to date fire registers for the club
– Supporting the other Officers as required

The current holder of the Office of Secretary is vacant.

The Office of Events Coordinator is responsible for:
– Creating and promoting events that are held outside of the normal club hours
– Keeping attendance lists
– Risk assessing planned events
– Ensuring that planned events have Accessibility built-in from conception to execution
– Innovating ways to bring Roleplaying to new audiences, in line with the Club’s mission
– Supporting the other Officers as required.

The current holder of the Office of Events Coordinator is vacant.

The Office of Welfare and Wellbeing Officer is responsible for:
– Looking to the welfare and wellbeing of club members
– Being the first point of contact for complaints and problems
– Helping Call in before Calling out
– Helping advise the Committee on the best policies and methods of equality and diversity
– Working with the Events Coordinator to recruit new Members from non-traditional audiences
-Supporting the other Officers as required

The current holder of the Office of Welfare and Wellbeing Officer is vacant.

The Office of Social Media is responsible for:

-Maintaining a list of the club activities on the website.

-Updating these as needed.

– Running social media accounts associated with the website including emails, and other social media posts.

The current holder of the Office of Social Media is vacant.